How Developmental Schedules Get Created

Ever wonder how a youth sports league schedule gets created? Below are a few of the things that determine how and when the AYSC Fall or Spring Developmental schedules get made up. Piecing together everything is no easy task – it typically takes several days (and many volunteer hours) at the start of each Spring or Fall season, or upon the release of Township field or gym times, to get everything worked out. We appreciate your patience as we organize each season.

1. Number of Player Registrations / Number of Teams in Each Age Group

Of course no schedule can be made until teams have been formed – without knowing how many teams will play in each age group, it’s impossible to determine who will play when. Aldergrove typically has a high number of late registrations – many come in well beyond our August 1 “deadline” (typically, about 25% of players register ‘late’).

Our Club tries to not turn away anyone who wants to play soccer in Aldergrove even if they register late. We do have an “early registration” discount to try and increase before-deadline registrations, but many people simply don’t get around to registering until the new school year rolls around. We could strictly enforce a ‘no late registration policy’ like some other local clubs; this might allow us to plan schedules sooner, but MANY youth in our community would be turned away from playing soccer, and far fewer teams would play against each other.

2. Number of Team Leaders / Coaches

Almost all youth sports leagues have a constant challenge in getting parents / guardians to step forward as volunteer team leaders or coaches; many feel they do not have enough experience or skill to coach, but the truth is that at the younger ages, you don’t have to have any official coaching credentials or training to be a team leader or coach – the primary responsibility is to help players develop very basic skills (dribbling, shooting, passing etc.) and ensure they have FUN!


AYSC holds coaching workshops and provides support during the Fall season to give new coaches practice ideas, drills, etc. Being your son or daughter’s team leader or coach for a season or two is something they’ll remember for a lifetime. If you would like to consider being a team leader / coach, please see or contact

3. Number of Fields

Plotting out field usage is a challenging puzzle itself. The Township of Langley assigns a block of days and times to AYSC each season, and within that block we need to plan for game and practice fields and times for approximately 30 teams (or 700 kids). The Developmental program is run at the Aldergrove Athletic Park turf fields on Wednesdays and Saturdays, which means we have to plot out enough fields to get all teams through each day or night in a limited number of hours.

We also usually try and balance the schedules so that a team’s games are spread across time slots, so that a team doesn’t end up with ALL early or ALL late games, especially with the younger kids. (We also try to ensure that the TOTAL number of teams at a park is even across time slots, so that parking isn’t a complete nightmare.)

How You Can Help

There are a number of ways you can help the Club every season:

Please register early (before June 30) for Fall soccer – this makes it much easier to create teams and schedules!
  • register early – the earlier everyone registers, the earlier we know how many players will be in each age group, how many teams will need to be formed, and what the schedule will look like
  • volunteer to be a team leader or coach – without volunteers, we can’t form teams – it’s as simple as that
  • be patient – it can take awhile for everything to fall in line each season, and as fields and gyms are assigned to the Club