Important Policies & Guidelines

Aldergrove Youth Soccer Club Policies & Guidelines

Revised 21-May-2020

Below are important policies and guidelines enacted by, adhered to or supported by Aldergrove Youth Soccer Club. By registering with Aldergrove Soccer you acknowledge and agree to the policies and guidelines below.

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Refund Policy

Registration fees will be refunded up to the DAY BEFORE the first game of the season, less a $50 processing charge. Once the first game of the season is played the League has committed funds for insurance, equipment and clinics and it is not reasonable for these costs to be absorbed by other members of the Club. All refund requests must be made in writing to the Club Registrar and must include a photocopy of the original registration receipt or online invoice.

If we are unable to go forward with any type of a Fall 2020 season, we will issue refunds for all deposits.

ATTENTION: Club Registrar
Aldergrove Youth Soccer Club
P.O. Box 582
Aldergrove, BC
V4W 2V1

Please allow 4 weeks for processing.

Player & Parent / Guardian Codes of Conduct

In registering to play with AYSC, you agree to our Player Code of Conduct and Parent / Guardian Code of Conduct.

AYSC Policies


I hereby give consent for my child/children to play with the Aldergrove Soccer Society (known as Aldergrove Soccer Club, or AYSC) for the current season. I understand that with payment of fees I am now a full voting member of the Aldergrove Soccer Society.

I, the parent/guardian of the herein named candidate(s) for a position on an Aldergrove Soccer Society team, hereby give my approval to participation in all league activities during the current season, and to receive any emergency medical aid as necessary. I assume all risks and hazards incidental to such participation, including transportation to and from the activities if required and do hereby waive, release and absolve indemnity and agree to hold harmless the Aldergrove Soccer Society, the organizers, sponsors, supervisors, participants and persons transporting my child/children to or from activities, from any claims arising out of an injury to my child/children, except to the extent and in the amount covered by accident or liability insurance.

Photo Release

I grant to Aldergrove Soccer Society the right to take photographs of my child/children in connection with AYSC activities. I authorize Aldergrove Soccer Society, its assigns and transferees to copyright, use and publish the same in print and/or electronically. I agree that the Aldergrove Soccer Society may use such photographs of my child/children with or without their name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and web, email, or social media content.

Equipment Return

I agree to return upon request equipment issued to my child/children in as good condition as when received, except for normal wear and tear. I will furnish a certified birth certificate of the above named candidate upon request of league officials.

Information Sharing

Name and address information provided will be shared with BC Soccer for club provincial registration requirements and the Township of Langley for club facilities booking requirements.


By submitting your registration you explicitly agree to receive emails from the Aldergrove Soccer Society from time to time. The Society maintains its registrar database on a secure system located in the United States of America. This service provider offers state-of-the-art security for all data in the organization’s custody or control and is a cost-effective way for the Society to manage its data. The Society has taken reasonable measures to ensure that personal information handled by its service providers on our behalf is protected and not used or disclosed for purposes other than as directed by the Society, subject only to local legal requirements applicable to those service providers.

Other Policies & Guidelines

By registering you indicate that you have read and agree to the above and all AYSC and BC Soccer policies and guidelines outlined at Failure to adhere to these policies may result in cancellation of your registration without reimbursement and / or cancellation of your membership with AYSC and / or other consequences as decided by the AYSC or BC Soccer boards.

Social Media Policy

Social media (Twitter, Facebook, Instagram, Pinterest etc.) plays an important role in engagement, promotion, or awareness of AYSC activities and team management and organization. If misused, however, social media can be extremely damaging.

BC Soccer Social Media Guidelines

In 2015, BC Soccer enacted guidelines around the use of social media:

“If these tools are not used in an appropriate and respectful way, they may give rise to complaints from individuals or organization alleging violations of relevant BC Soccer Rules, Regulations and Policies, including complaints that individuals are not acting in the best interest of the game of soccer or are demonstrating unethical (ungentlemanly) conduct and or behavior. In the case of soccer in BC, if complaints are brought to the attention of BC Soccer and, following applicable disciplinary procedures, inappropriate behavior is proven, a number of sanctions are available ranging from formal warnings to suspensions from all soccer related activities, depending on the severity of the incident. Examples of actions that BC Soccer deem inappropriate include:

  • Comments that bring the game into disrepute or are ungentlemanly
  • Abuse of individuals by means of racist, sexist or ageist comments
  • Abuse of individuals by means of insult or threat
  • Abuse of players or officials in comments that are deemed personally insulting or damaging”

BC Soccer Social Media Guidelines (PDF), 16-Feb-2015

AYSC has adopted the following Social Media Policy as recommended by BC Soccer, edited to reflect our individual Club requirements.

The AYSC Social Media Policy applies to all members of the Club (Players, Parents, Team Staff, Referees, Executive, Technical Staff and any other Staff).

1. British Columbia is a multicultural and diverse society and it is important to be aware of and respect this diversity when posting online. Respect all ethnicities and always be conscious of how others will receive your message – remember your message is not bound by borders and is a permanent record.

2. Never post or comment on discipline issues, legal issues, media related issues or potential crisis issues without authorization to do so from the AYSC Executive. Media are constantly patrolling various social media sites and they will not hesitate to comment or even put your post on-air if it relates to a controversial subject. The AYSC Media Spokesperson is the President or his/her designate and members are not to act as a spokesperson without the expressed consent of the President. Please remember, during a crisis or media event every employee or volunteer who feels it necessary to speak to the media or post about the event becomes the spokesperson whether they want to or not.

3. Transparency is extremely important. If you post incorrect information, try to be the first to correct it and never intentionally omit information or cover up an issue.

4. Social media is a tool that can be used by everyone to help promote the sport of soccer but always remember to use your common sense when posting. If you are at all unsure about your post or comment you must check with the AYSC President before posting to ensure it adheres to our guidelines.

5. You are responsible for your actions – always think about how your post will affect your team, teammates, team officials, AYSC as an organization, BC Soccer, Canada Soccer or FIFA. Although individuals have an important right of freedom of speech, by virtue of your involvement in BC Soccer you are subject to certain limits on that right where your comments relate to BC Soccer matters.

Where comments on a public forum such as Twitter or Facebook are in violation of the Rules and Regulations of BC Soccer that apply to all members and participants in BC Soccer sanctioned events, there can be repercussions for you and AYSC, particularly where comments are directed against individuals, could be deemed to be improper, may bring the game into disrepute, or are threatening, abusive, indecent or insulting.

In addition, re-tweeting another person’s posting may lead to disciplinary action if the original comment was improper.

Any violation of the BC Soccer or AYSC Social Media Policy brought to the attention of the Executive will be investigated and submitted to the President for consideration.

6. Content posted on social media channels is permanent. When posting to any social media the content in which you put out is permanent– even if you quickly remove your post, it may already be too late.

What you say on social media may be viewed all around the world instantly even if you don’t have many ‘followers’. One ‘retweet’ by someone else could mean a comment is instantly communicated to a far wider audience.

Finally, deleting an inappropriate posting, while advisable, does not necessarily prevent disciplinary action being taken.

7. Others will associate you with AYSC – even if you are posting on a personal social media site, the public will associate you with AYSC and therefore you will be viewed as speaking on behalf of the Club.


Failing to abide by the AYSC Social Media Policy and BC Soccer Guidelines may result in a range of disciplinary action up to and including expulsion from the Club and reporting to BC Soccer for consideration of other sanctions.

BC Soccer Policies & Guidelines

Release of Liability, Waiver of Claims, Assumption of Risks & Indemnity Agreement

By registering with AYSC you will waive certain legal rights, including the right to sue. Please read the British Columbia Soccer Association’s Release of Liability, Waiver of Claims, Assumption of Risks & Indemnity Agreement carefully.

Misconduct / Abuse by Adults Against Youth

BC Soccer believes that the safety and protection of all youth is paramount as the organization looks to foster and develop the game in British Columbia. BC Soccer takes a steadfast approach to incidents of misconduct and/or abuse by adults against youth. Members are encouraged to review BC Soccer’s relevant policy documents:

BC Soccer Zero-Tolerance Policy on Alcohol at Youth Based Events

As part of its discipline rules regarding misconduct by adults against youths, members should be aware of BC Soccer’s zero-tolerance policy on alcohol at youth based events. Please read the full communication:

BC Soccer Concussion Policy

BC Soccer’s Concussion Policy states that “All active members of BC Soccer shall have a Concussion Management Plan for registered players and their families.” The full policy and additional concussion related resources can be found on the BC Soccer website: